Admin Jobs in Dubai

Administrative Assistant

JOB DESCRIPTION

We are looking for a smart, presentable, friendly and hard working Office Assistant to join the HR & Admin team for our JLT office. The duties will include but not be limited to: – Welcome visitors by greeting them, in person or on the telephone; answering or referring enquiries. – Prepare and serve water/tea/coffee to guests and staff. – Receive, direct and relay telephone messages and fax messages. – Deliver mail, open and date stamp all general correspondence, maintain the general filing system. – Assist in planning & preparation of meetings, conferences and conference telephone calls. – Maintain an adequate inventory of office & pantry supplies. – Supervise the Pantry staff in maintenance of pantry cleanliness. – Over look complete house keeping and day to day administration duties – Manage other ad hoc and miscellaneous tasks.

JOB DESCRIPTION

Key Responsibilities ? Support planning and coordination of science programs and activities including but not limited to MBRSC ? Grants programs, Research Experience for Undergraduates program, and the Annual Science Workshop. ? Monitor and track program?s progress and handle any issues that arise ? Schedule and organize science programs meetings/events with internal and/or external entities or individuals and maintain agenda. ? Support growth, development, and sustainability of science programs and come up with new program initiatives. ? Follow up with sponsored students and keep contact with enrolled students in the science programs. ? Support space science outreach activities. ? Act as the point of contact between external parties and the department and facilitate flow of information adequately to all parties. ? Help build and maintain positive relations within the team and external parties. Qualificaiton Skills And Expereince ? Bachelor?s degree in Business Administration, Business Management, Business Management Information Systems, Public Relations or relevant fields. ? Excellent time-management and organizational skills. ? Goal-oriented and efficient. ? Ability to work with diverse teams. ? Preferred basic knowledge of space field. ? Outstanding verbal and written communication skills. ? Proficient in Arabic and English Language. ? Proficient in MS Office

Customer Care

JOB DESCRIPTION

– Update promptly (within one hour from guest arrival or departure) all guest – information in the HEIS on line system (check in and check out) – Control that the system is always updated at the beginning and during every shift (AM, PM and night) – In charge of filing all guest data after update in the HEIS system – Able to replace the operator whenever necessary – Keep the HEIS log book updated

Receptionist

JOB DESCRIPTION

To manage the Showroom Reception efficiently, attend to guests and telephone calls in a professional manner befitting the corporate image of the Group and provide the necessary administrative support functionally required by the Showroom Manager. Job Requirements ? Education/Certification and Continued Education ? High School Certificate Knowledge and Skills ? Course in telephone handling skills an advantage ? Exposure to multicultural environment ? Well-groomed with pleasant personality ? Excellent communication skills Essential Roles and Responsibilities ? Efficient and courteous handling of telephone calls, provide necessary information /guidance to the caller and transfer the calls to the relevant personnel in the office.